While the primary function of Carlisle Austin Friars Chess Club is to promote chess, it recognises its responsibility for the welfare of children and vulnerable adults attending meetings and events it organises. It is the policy of Carlisle Austin Friars Chess Club to safeguard the welfare of all people attending its meetings and events by protecting them from physical, sexual and emotional harm.


The guidelines that follow apply to any person acting in an official capacity on behalf of Carlisle Austin Friars Chess Club.

What happens if……………?

a) you suspect a child is being abused:

1) immediately inform a supervising club official;
2) record the facts as you know them and give them to the club official;
3) ensure that the child has access to an independent adult;
4) ensure that no situation arises which could cause further concern;
5) ensure access to confidential information is appropriately restricted.

b) a child tells you about abuse by someone else:

1) allow the child to speak without interruption, accepting what is said;
2) alleviate feelings of guilt and isolation, while passing no judgement;
3) advise that you will offer support, but that you must refer the matter;
4) as Section a), 1-5.

c) you receive any allegation of abuse about any adult or about yourself:

1) immediately inform the Chairman of Carlisle Austin Friars Chess Club;
2) record the facts as you know them and give a copy to the Chairman of Carlisle Austin Friars Chess Club;
3) try to ensure that nobody is placed in a position that could cause further compromise.

The Chairman of Carlisle Austin Friars Chess Club will take action, which may include contacting Social Services or the Police.

Code of Conduct

• Do put the guidelines into practice;
• Do treat everyone with respect;
• Do provide an example you wish others to follow;
• Do plan activities which involve more than one other person being present
or at least are within sight or hearing of others. This applies to activities such as one-to-one training and travelling to or from chess events;
• Do respect a young person’s right to privacy;
• Do have separate sleeping accommodation for adults and young people;
• Do provide access for young people to talk to identifiable, responsible adults about any concerns they may have. Deal with any concerns in a sympathetic and appropriate manner;
• Do encourage young people and adults to feel comfortable and caring enough to point out attitudes or behaviour they do not like;
• Do avoid situations that compromise your relationship with young people and are unacceptable within a relationship of trust;
• Do remember that someone else might misinterpret your actions, no matter how well-intentioned;
• Do recognise that caution is required even in sensitive moments of counselling;
• Do recognise that children with differing abilities have differing needs;
• Do recognise that children from different backgrounds may have differing
• Do NOT permit abusive peer activities (e.g. bullying, ridiculing);
• Do NOT play physical contact games with young people;
• Do NOT have any inappropriate physical or verbal contact with others;
• Do NOT allow yourself to be drawn into inappropriate attention seeking behaviour such as tantrums;
• Do NOT show favouritism to any individual;
• Do NOT make suggestive remarks or gestures even in fun;
• Do NOT let suspicion, disclosure or allegation of abuse go unrecorded or unreported;
• Do NOT rely on just your good name to protect you;
• Do NOT believe that ‘it could never happen to me’.

Notes on Unacceptable Behaviour by Children

• Participants should be encouraged to develop a sense of right and wrong behaviour;
• Where unacceptable behaviour does take place, appropriate sanctions, decided by a consensus of responsible people present, should be applied to modify the behaviour;
• Sanctions applied to each case should take account of the age and stage of development of the young person, be given at the right time, be relevant to
the action and be fair;
• The participant must always be told why the behaviour is unacceptable and the reasons for applying a particular sanction;
• Corporal punishment (smacking, slapping or shaking) is illegal and therefore should never be used. It is permissible to take necessary physical action in an emergency to prevent personal injury, either to the young person, other participants or adults, or serious damage to property;
• Participants should not be shouted at directly, though raising of the voice is permissible in instances where it is necessary to be heard.

Chairman date 2014

  • Carlisle Austin Friars Chess Club is committed to ensuring equality of opportunity to all members, who are expected to implement this policy as a condition of club membership.
  • All members will be considered in all respects on their own merits and abilities. No member should receive less favourable treatment on the grounds of race, colour, nationality, age, marital status, mental or physical disability, religion or sexual orientation.
  • Carlisle Austin Friars Chess Club believes that all members should be treated with dignity and respect.
  • Carlisle Austin Friars Chess Club aims to respect and consider the views of all members when making decisions.
    Any member who feels that they have been discriminated against or treated disrespectfully should discuss this with the Chairman, who shall decide what appropriate action should be taken. Any person accused of behaving in a way that is discriminatory may be asked to leave the club, but not prior to having the opportunity to make representations to the committee.

Chairman date 2014